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Work Place Systematization Developes Proficiency With A Cunning Approach
"File forms here" is a term that needs to be posted in workplaces that need new organization methods. You know the ones I'm referring to, with lots of papers and packages that most likely have not been used for weeks on end. How do these people ever get anything done? There is a right spot for everything and I guess that it's a trained need to bring things back to their place after being finished with them. I would rather store my socks in the upper drawer of my bedroom dresser and not in the family room. How come it is so hard to follow the same discipline in the work place? Time and again things are misplaced, causing everyone to loose precious time in search of a clients order that was lost or buried under heaps of documents and envelopes, generating an preventable urgent situation!
My friends and peers used to dub me "The Organization Cop", mostly out of ear-shot. They would find it unusual that I was consistently the most ordered and organized person in the company. I had a system I had evolved over the years for my work space. I set my stationery and documents in a group of
paper trays on my work top. I was able to find what I required in a minute or so. Unfortunately, my office mates were forever borrowing my stationery and folders, never replacing them, making it my added job to tidy up and restock my supplies. It was really annoying. My office mates taught me that being ordered and organized is not sufficient, you cannot survive without an organizational strategy that generally applies all and sundry, one that is down-to-earth and calls for minimal effort to employ.
An opinion of any sort is not always embraced. My peerswould temporarily listen and carry on doing the same routine as usual. When I councelled them to requisition themselves a a system of paper trays and index card file boxes, they would turn away scowling. They would perhaps argue amongst themselves over my eccentricity and laugh over the nickname they had doled out to me. Some of them would openly laugh in my face and bow to me uttering "So speaks the voice of sanity!" After some deliberation, I came to the judgement that it was just the attitude that needed shifting. If they could only be more aware of the worth of being systematic, they could obviously make our daily task much more effortless. I needed to suggest this to them without being overlooked. After much reflection I came up with an idea.
I started the launching of my idea by going out of my way to give my office matesa pair of
paper trays clearly labeled Inbox and Outbox for occasions such as Christmas and other celebrations. They started using them right away. In addition, the
document trays I gave them as gifts were formed from attractive hardwood. The rich colors and striking grain details of the oak, mahogany, walnut and cherry wooden trays was so eye-catching that my peers went out of their way not to bury the trays under lots of papers and packages. Ultimately, the work surfaces in our company began to take on a neater and sparkling appearance. The benefits of becoming organized were felt by all the workers and efficacy was on the upturn. I was never needing to stop and go looking for mislaid stationery anymore. Everybody had access to their own supply.
I was rewarded when our group was given the honor for the best-organized unit of the business that year. Each one of us was awarded an unusual gift for our effectiveness!
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